When it comes to safeguarding sensitive data, assets, and clients in the UK, thorough background checks are not just a recommendation—they're a necessity. One of the most crucial standards in the security industry for vetting employees is BS7858, a trusted process that ensures employees are screened rigorously before handling high-risk tasks. In this guide, we will explore what BS7858 vetting is, who it applies to, and why it is essential for businesses in the UK.

What Is BS7858 Vetting?

BS7858 is a British standard for vetting and screening individuals employed in roles where security is critical. It primarily applies to businesses in the security sector but can be implemented by any organisation where employees have access to sensitive information or assets. The vetting process ensures that employees can be trusted to carry out their duties without posing a risk to the business, its assets, or its clients.

The standard is used for positions such as:

  • Security guards
  • IT personnel handling sensitive data
  • Employees working with high-value assets
  • Individuals with access to confidential information

Key Components of BS7858 Vetting

The vetting process outlined by BS7858 is comprehensive and involves multiple stages designed to provide a thorough examination of an employee's background. Here's what the process entails:

  1. Identity Verification

    The first step is confirming the individual's identity. This ensures that the person is who they claim to be. This is done through official documentation such as a passport, driving licence, or national identity card.

  2. Right to Work Checks

    It is essential to verify that the individual has the legal right to work in the UK. Employers need to check visas and work permits, if applicable, to avoid any legal complications.

  3. Employment History Check

    The individual's employment history is verified for at least the past five years. This includes confirming previous employers, positions held, and any potential gaps in employment. Any unexplained gaps must be scrutinised.

  4. Criminal Record Checks (DBS)

    A key component of BS7858 vetting is conducting a Disclosure and Barring Service (DBS) check. This ensures that the individual has no criminal record that could impact their ability to perform in a security-sensitive role.

  5. Financial Background Checks

    Financial checks are carried out to assess whether an individual may be under financial stress, which could pose a security risk. A history of bankruptcy, CCJs (County Court Judgements), or excessive debt could flag potential issues.

  6. Character References

    Personal or character references are sought from individuals who can vouch for the applicant's honesty, integrity, and reliability. These references provide insight into the individual's suitability for a trusted position.

  7. Residency Checks

    The vetting process also includes checks on the individual's residency status for the past three years. This ensures that the person has a stable living situation and doesn't pose a risk of absconding or disappearing.

Who Needs BS7858 Vetting?

BS7858 vetting is most commonly used in the private security sector but can also be applied to other industries where security is paramount. Organisations that deal with sensitive data, financial information, or secure assets also benefit from BS7858 screening.

Some sectors that typically implement BS7858 vetting include:

  • Security service providers (manned guarding, key holding)
  • IT companies handling sensitive data
  • Cash-in-transit and other high-value logistics services
  • Facilities management companies working with secure premises
  • Financial institutions and banks

Why Is BS7858 Vetting Important?

The importance of BS7858 vetting cannot be overstated, particularly in sectors where trust and security are critical. Here are a few reasons why BS7858 is essential:

  1. Protection Against Internal Threats

    Many security breaches come from within organisations. By thoroughly vetting employees, businesses can significantly reduce the risk of internal fraud, theft, or other malicious activities.

  2. Compliance with Industry Regulations

    Many industries, particularly security-focused ones, require compliance with BS7858 as a legal or contractual obligation. Non-compliance could result in fines, loss of contracts, or reputational damage.

  3. Trust and Reputation

    Businesses that adhere to BS7858 show clients, partners, and stakeholders that they take security seriously. This builds trust and strengthens an organisation's reputation in the market.

  4. Increased Employee Accountability

    Employees who have undergone BS7858 vetting are aware that they are under scrutiny. This increases accountability and encourages higher standards of behaviour within the organisation.

  5. Mitigation of Risk

    By identifying and addressing potential red flags before hiring, businesses can significantly mitigate the risk of hiring someone who could cause financial, operational, or reputational harm.

The Future of BS7858 Vetting

The BS7858 standard is continuously evolving to meet the changing needs of the modern workplace. With the rise of remote work, cybersecurity threats, and increased regulation, businesses can expect future iterations of the standard to include more emphasis on digital vetting and remote employee verification processes.

How to Implement BS7858 Vetting in Your Organisation

Implementing BS7858 vetting requires a structured approach and often involves outsourcing to specialists in security screening services. Here are the steps involved in implementing this in your business:

  1. Choose a Reliable Screening Service

    Partner with a screening service provider who specialises in BS7858 vetting. They will have the expertise to carry out the checks efficiently and in full compliance with the standard.

  2. Create Internal Policies

    Ensure your internal policies are aligned with BS7858 requirements. This includes documenting procedures for identity verification, criminal record checks, and reference checks.

  3. Train HR and Hiring Teams

    Make sure your HR team understands the importance of BS7858 and how to implement it. Training your hiring staff will ensure compliance and help streamline the vetting process.

Conclusion

BS7858 vetting is a crucial tool for businesses in the UK that want to maintain the highest standards of security and trust within their organisation. From identity verification to financial background checks, this process helps ensure that only the most reliable and trustworthy individuals are hired for security-sensitive roles.

Whether you're in the security industry or handling valuable data or assets, implementing BS7858 vetting in your business can provide peace of mind and a robust defence against internal threats. As businesses continue to face increased security risks, the role of BS7858 vetting will only become more critical in protecting organisations and their clients.